Tech Support and How Tos

The instructions provided below are to help change display names and pronouns on University platforms. These instructions benefit not just LGBTQIA2S+ folks on our campus to share their name and pronouns but also allow allies to display the name and pronouns they use. Knowing what pronouns someone uses is just as important as knowing their name. Displaying your pronouns can help create an inclusive and welcoming environment for all. All instructions provided below are for websites accessed through a computer and not a mobile device.

Note: If the pronouns you use are not listed through platforms that use a dropdown menu, please reach out to the Pride Center so we can collaborate with IT to get them added.

How to Change/Add Your Pronouns Through Self-Service Portal

If you are a student, adding your pronouns through the self-service portal will let faculty members see your pronouns displayed when you register for a class. If you are a faculty or staff member, you can list your pronouns through the same steps below.

  1. Sign in to
  2. In your MyRedlands dashboard, there is an icon called “Self-Service.” If you do not immediately see it, you may need to click on “More.” Doing so will display all the icons. Click the Self-Service Icon
  3. Once the self-service portal opens, click on your name in the top right corner.
  4. A drop-down menu will appear from your name. Click “User Profile” from this drop-down menu
  5. In the “About You” section, there is a link called “Edit Personal Identity.” Click this link.
  6. A pop-up box will appear entitled “Identity Details.” This box will have a drop-down menu to select your “Preferred Pronoun.”
  7. Once you have selected the option that works best, click “Save.”

How to Change your Pronouns on Canvas

  1. Log into your
  2. Go to Canvas.
  3. Once in Canvas, click your account icon on the left side of your web browser.
  4. In the side menu, click the “Settings” tab.
  5. On the right side, click on “Edit Settings.”
  6. Next to “Pronouns,” select the pronouns from the dropdown menu that you prefer.
  7. Once selected, click “Update Settings” to save your pronouns.

Note: These pronouns will be displayed in your Canvas courses only. Pronouns will be visible on the class roster, AKA the “People” tab in your courses.

How to Display Pronouns and Change Your Display Name on Zoom

  1. Log into your account at
  2. Open Zoom through your dashboard or app launcher to go to the Redlands Zoom site
  3. In the right corner, click on your profile picture
  4. From the dropdown, click your email
  5. In the top box where your profile photo, name, and pronouns are displayed click “Edit”
  6. Here you can edit your name, display name, type in your pronouns, and specify when you would like your pronouns displayed
  7. Once you have edited the information, click “Save”

Email Signature

  1. Log into your account at
  2. Open your email through the dashboard
  3. Click the gear icon in the top right corner in your Outlook email
  4. At the bottom of the side bar, click “View all Outlook Settings”
  5. Through the “Mail” tab select “Compose and reply” in the middle tab in the pop-up window
  6. The first section is “Email Signature”. Whatever you type in the box will automatically appear in any new email or email reply through your outlook.
  7. Once you have your email signature typed into the box, click “Save”

Example email signature format

Name You Go By
Pronouns: Pronouns You Use Here
Title (Ex: Business Student, Assistant Professor of Sociology, etc.)
Department (Ex: College of Arts & Sciences, Student Life, etc.)
Email: Your email here
Office: Your office here
Phone Number: Your work phone number here
Institutional/Department Information (If relevant)


Teams To change your name on Teams to the name you go by, you will need to complete the Name Change request if you are a student or contact IT if you are staff/faculty. It is not currently possible to list your pronouns on Teams.