COVID vaccination clinic opens this Friday (3/5); Volunteer portal launched

March 2, 2021

To:  Faculty, Staff, and Administrators
From:  Mackenzie Dawes, Vaccination Clinic Site Manager and Interim Director of Event and Office Services; Michelle Rogers, Vice President for Administration
Subject:  COVID Vaccination Clinic Opens this Friday (3/5); Volunteer Portal Launched

We are excited to announce that the first day of our new vaccination clinic, a partnership of the University of Redlands, Redlands Community Hospital (RCH), and other organizations, will be this Friday, March 5, beginning at 9 a.m.

For opening day, U of R faculty, staff, and administrators will have priority registration until Wednesday, March 3 at 5 p.m., after which time RCH will fill the remaining slots. U of R faculty, staff, and administrators can use the code that was sent to employees via email March 2 to register on the RCH website (click the “Schedule Your Reservation Here” button). Please note this code will only work for RCH-administered vaccination sites and can only be used by University of Redlands employees; do not share this code. Family members of employees who are 65+ years of age can register for Friday as well using the OVER65 code.

After you register at the RCH website, you will receive a text message from RCH with a link to the AxS Health app RCH staff use for tracking appointments. Please follow the link and complete the preregistration process before coming to the clinic. This will ensure a quick on-site check in process.

The vaccination clinic will be held in Orton Center, which is located off of Brockton Avenue, between N. University and N. Grove Streets, on the main U of R campus. Note the drive between Merriam and North Halls will be closed to through traffic on clinic days. At check in, you will need to provide a photo ID and proof of employment at the University (ID badge, virtual ID badge available in Redlands App, pay stub, etc.).

Please see the University’s Vaccination Clinic web page for more information about the clinic, vaccine eligibility, type of vaccine, and COVID-19 vaccine facts.

Volunteers needed

Yesterday we successfully operated a live test run of the COVID-19 Vaccination Clinic at Orton Center on the University of Redlands’ main campus – including vaccinating and training over 75 volunteers! As mentioned in previous announcements, the University must provide the staff to operate the clinic, so please consider volunteering, beginning with this Friday.

The new volunteer portal at is now ready, so please go there to sign up for desired shifts (morning or afternoon) and indicate your preferred role from a list of position descriptions (online and attached to this email). While many volunteers will be from our University community, we will also seek volunteers from the larger Redlands community to sustain clinic operations.

Some important items to note:

  • Volunteers must be 18 years of age or older.
  • Volunteers must sign up via the volunteer portal.
  • To streamline training and continuity of services, we ask volunteers to commit to at least four (4) 4.5-hour shifts in a one (1) month period.
    • Monday – Friday
    • Morning shift: 8:30 a.m. – 1 p.m.
    • Afternoon shift: 12:30 – 5 p.m.
    • These shifts allow a 30-minute overlap from 12:30 – 1 p.m. for a smooth handoff
  • Operation dates are based on vaccine availability.  You will be notified via email before your scheduled shift if the clinic will not be open on your selected date.
  • Volunteers at this clinic are eligible to receive a vaccination. There is no guarantee volunteers will be vaccinated (unless they have a scheduled appointment made via the RCH website) on the first day of their volunteer shifts. However, the University of Redlands and RCH will work to get all volunteers vaccinated as soon as possible.
  • Volunteers who are University employees (full- and part-time exempt and non-exempt, excluding student employees):
    • Volunteers will be paid regular hours for all volunteer shifts and should track their time as hours worked. Overtime will not be granted for volunteer hours.
    • Supervisors are encouraged to allow release time to help support this important endeavor.
    • Volunteers must check with their supervisor before signing up to ensure departmental coverage.
  • Volunteers will be required to complete the Daily Health Self-Assessment, including a temperature check onsite. By signing up as a volunteer, you are agreeing to self-screen for COVID-19 symptoms the day of your shift before coming to the Redlands campus. Symptoms indicating you should stay home include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea.
  • Paper masks must be worn at all times while volunteering at the clinic. Cloth face coverings may be worn over a paper mask, but not instead of one. If you do not have a paper mask, one will be provided for you at the beginning of your shift.
  • Physical distancing will be practiced at all times.
  • The site will be cleaned frequently, and sanitizing products are available throughout the clinic.

For more information on the University’s COVID-19 response, see the UR Ready web pages.