Instrument Checkout Procedure
To check out an instrument, please fill out and submit the Musical Instrument Checkout Form located on the Conservatory of Music website under Documents and Forms. An approval email from your instructor or ensemble director is also required to be sent to firstname.lastname@example.org. An email notification will be sent by the Operations Manager when the instrument is ready to pick up at the music office. When picking up the instrument, you will sign a printed copy of the Instrument Checkout Form and receive a copy for your records.
Instrument Use Policies
Conservatory of Music instruments are intended to be used by students enrolled in applied lessons, classes, or ensembles through the Conservatory of Music. Students who are not enrolled in these courses are not permitted to check out instruments owned by the Conservatory of Music, unless permission is granted by the Director of the Conservatory of Music.
1. Do not give the instrument to another student. If you do, then you are still responsible for the instrument.
2. If a professor asks you to give the instrument to another student, and you do, then you will still be responsible for the instrument.
3. If you take an instrument for repairs, then you are responsible for the instrument. (see page 6 of the Student Handbook for more information).
4. If you leave your instrument in the music office without checking it in, then you will be held responsible for the instrument.
Instrument Return Policies
Instruments should be returned to the Conservatory of Music office by the date listed on the Checkout Form. Returned instruments, attachments, mouthpieces and accessories will be checked for damage. Using the instrument checkout form, the Operations Manager will sign off to verify that the instrument was returned completely and in good condition. You will receive a copy of the signed checkout sheet for your records. Please be aware that until this form is signed off, you are still considered responsible for the instrument.
(*If the instrument is not returned by the time specified on the sheet, you may be responsible for the cost of the instrument. If you need to use the instrument past the date specified on the Instrument Checkout Form, please contact the Operations Manager on or before the date. There will be a $5.00 per week fee for instruments not turned in on time as specified on the completed Instrument Checkout Form.)
Damaged instruments must be turned in to the Operations Manager immediately. If needed, and available, a replacement instrument will be provided.
In some cases, you may be asked to turn in the instrument before the time noted on the Instrument Checkout Form. Please do so promptly after being contacted by the Operations Manager.
Instrument Technique Class(es)
Instruments used in the Instrument Technique classes will be checked out as follows:
- The Operations Manager will attend the first session of all tech classes and assign instruments.
- If instruments are to be switched during the semester, the Operations Manager will attend the class to make (and log) the instrument switches.
- The Operations Manager will attend the final class and check the instruments back in.
- If a student misses one of these sessions, they can make an appointment with the Operations Manager, during the designated hours to check out an instrument.
- There will be a class-specific checkout form (strings, woodwind and brass). The instrument checkout policy referred to in the form will appear in the class syllabus.
- In the event there are not enough instruments for a class, the Operations Manager will coordinate rental or purchase of instruments for the class. Rentals will be checked out using the same procedures as stated above.
Designated Instrument Checkout Appointment Hours
Tuesday 10 am - 12 pm; Wednesday 10 am - 12 pm