UR Ready for Employees

COVID-19 Preparedness

UR Ready for Employees

As a University community, we each have a responsibility to do everything we can to keep each other safe.

 

 

COVID-19 FAQ for Employees

UNIVERSITY-WIDE MEASURES

What is the University doing to take general precautions?

The University continues to follow the latest guidelines offered by the Centers for Disease Control and Prevention (CDC), the San Bernardino County Department of Public Health and Marin County Health and Human Services Office regarding the novel coronavirus and the disease it causes, COVID-19:

  • The University's response is currently led by the COVID Task Force, chaired by Vice President for Administration Michelle Rogers.
  • The University and its COVID Task Force are working with specific liaisons at the County level, as well as following CDC and state guidance to provide up-to-date information and recommendations as they are released.

Are face coverings required on campus?

Beginning March 21, the University made the following changes to the indoor face covering policy. The following apply universally, regardless of vaccination/booster status:

  • Masking is optional for social events of any size, with or without food, on or off campus. There will be no limit on gathering sizes.
  • Masking is optional for all University campuses and spaces. This includes instructional spaces (see next bullet for exceptions to masking in instructional spaces), offices, libraries, recreational facilities, dining facilities, common spaces, residential communities, and athletic facilities.
  • Masking in instructional spaces (classrooms, labs, performance spaces, etc.) will be at the discretion of each faculty member. Students must comply if asked to wear a mask in an instructional setting. Faculty are encouraged to communicate mask requirements in advance if they intend to require masks in their classes to ensure students come prepared.
  • Masking is required while accessing the Student Health Center and when utilizing University shuttles.
  • Masking is required in meeting spaces when an individual(s) present makes the request of others.
  • Masking may be required in other special circumstances or for certain indoor events as needed.
  • Masking is required for individuals when returning to class or work after testing positive for COVID (for 14 days after a positive test result).

What can I do to prevent getting the virus?

According to the Centers for Disease Control and Prevention (CDC), to prevent the virus get a COVID-19 vaccine and booster as soon as you can, if you haven’t already done so. Learn more about vaccination from the CDC.

Other ways to stop the spread of the virus include to: 

  • Avoid crowds and poorly ventilated indoor spaces.
  • Wash your hands often with soap and water. Use hand sanitizer if soap and water aren’t available.

What should I do if I believe I am exhibiting symptoms of COVID-19?

Any employee who is experiencing COVID-19 symptoms should not report to work and must notify their supervisor and get tested immediately. However, symptomatic individuals no longer need to complete the COVID-19 reporting form unless they have tested positive.

If you test positive through a test performed by your personal care physician, urgent care, other testing facility, or rapid antigen test kit, do not report to work for five days following your positive test results, immediately contact your supervisor, and use the reporting form to self-report your case. After the form is submitted, a member of the University's response team will follow up with you to review the information and advise you of next steps.

COVID-Positive individuals click here for more information.

If you have been exposed to a known positive COVID case and/or are symptomatic but have not yet tested positive, click here for more information.

Where can I find out more information about this virus and the disease it causes?

For more information on the novel coronavirus and the disease it causes, COVID-19, see the FAQ from the CDC.

GENERAL HEALTH AND SAFETY

What can I do to protect the health and safety of the U of R community?

According to the Centers for Disease Control and Prevention (CDC) to protect your health and the health of others, get a COVID-19 vaccine and booster as soon as you can, if you haven’t already done so. Learn more about vaccination from the CDC.

Other ways to stop the spread of the virus include to: 

  • Avoid crowds and poorly ventilated indoor spaces.
  • Wash your hands often with soap and water. Use hand sanitizer if soap and water aren’t available.

In addition, employees who are sick should stay home (or leave work immediately), notifying their supervisor. Before returning to work, employees should call their health care provider for instructions regarding return to work if they have been ill.

For more information on prevention and safety protocols, see the CDC website.

Are individuals encouraged to engage in routine COVID-19 testing?

Yes. With the emergence of new variants, we encourage individuals, regardless of vaccination status, to engage in voluntary surveillance testing for COVID-19, even if not mandated by the University’s current policies. Individuals are especially encouraged to test for COVID-19 three to five days after travel or if they have other reason to believe they might be at risk.

Where can I get a COVID-19 test?

Information about testing sites can be found through the State of California’s Testing page. Additional information is available on the UR Ready Getting Tested web page.

I may have been exposed to someone with COVID-19. What should I do?

Any employee who has had an exposure risk should notify their supervisor. However, asymptomatic and symptomatic individuals no longer need to complete the COVID-19 reporting form. If you have been exposed to a known positive COVID case and/or are symptomatic but have not yet tested positive, click here for more information. Fully vaccinated individuals no longer need to quarantine unless symptomatic.

I am a faculty member, and a student in my class has tested positive for COVID-19. Do I need to take action?

The student should have reported the case via the University’s reporting form, which will provide students with next steps. (Please encourage the student to fill out the form if it has not yet been completed.) You may continue your regular activities. Of course, as with any other student illness, you will want to help the student keep pace with the work in your class during the time when the student cannot attend in person. You should continue to follow all health and safety protocols in your classroom.

Can my supervisor send me home if I’m showing symptoms of COVID-19?

Yes. The University has a duty to protect all of its employees, including you.

What do the colors on the University of Redlands app mean?

Gold (which indicates a “golden ticket”) means you have full access to Redlands facilities because you have provided proof of COVID-19 vaccination. Green means you have provisional full access to Redlands facilities because you have uploaded proof of a negative COVID-19 test within the past seven days and have reported no COVID-19 symptoms on your required Daily Health Assessment. Red means you have not provided proof of a negative COVID-19 test within the past seven days and/or have not completed your required Daily Health Assessment; therefore, access has been restricted. If you have symptoms that could indicate COVID-19, please fill out a reporting form so a case manager can help you determine next steps.

Where can I find further information about U of R health and safety policies during this time?

Information can be found in the Employee Vaccination Policy and the Interim COVID-19 Policies for All Employees. If necessary, please consult with your supervisor about your individual situation.

How can I report violations of the University’s health and safety policies?

If a situation that poses inappropriate or excessive risk occurs, take action by addressing it directly with the individual or work through the individual’s leadership chain. Employees can also report issues via this link, or contact Public Safety by phone at 909-748-8888 or by texting the keyword TIP UOFR to 888777.

Is business travel permitted?

University business travel (domestic and international) is at the discretion of each employee—with approval from their supervisor—provided CDC travel guidelines are followed.

VACCINATION

What is the University’s vaccination policy for employees?

 In our ongoing efforts to safeguard the health and wellness of our campus communities, and to ensure a robust academic and student experience, the University expects every eligible person to get the COVID-19 booster. Beginning Feb. 1, 2022, all faculty and staff are required to get a booster of COVID-19 vaccine within three weeks of becoming eligible to do so. For example, if you are eligible to receive a booster dose on Feb. 7, 2022, you need to get boosted no later than February 27, 2022.

To establish they have received a vaccination, employees must present written evidence of immunization, including a booster dose when eligible, from the designated site or from an authorized healthcare provider, unless an exemption from this policy has been granted.  Please refer to the University Vaccination Policy for more information, including instructions for uploading documentation and requesting an accommodation or exemption from the vaccination policy.

You are considered fully vaccinated by the University once you receive the required booster.

  • Five months after completing a primary Pfizer or Moderna COVID-19 vaccination series.
  • Two months after receiving a J&J/Janssen COVID-19 vaccine.

You are considered fully vaccinated by the CDC:

  • 2 weeks after your second dose in a 2-dose series (primary series), such as the Pfizer or Moderna vaccines.
  • 2 weeks after a single-dose vaccine (primary series), such as Johnson & Johnson’s Janssen vaccine.

An employee has the right to decline to state if they are vaccinated or not.  In that case, the University must treat the individual as unvaccinated and must not take disciplinary or discriminatory action against the employee.

As with the primary series vaccination, once you receive a booster of COVID-19 vaccine you will need to upload the booster vaccination record via the University’s payroll and time management system, UKG Pro. Please follow the step-by-step instructions in the policy.

If I am vaccinated, do I need to continue to test for COVID-19 weekly and fill out the Daily Health Assessment on the Redlands app?

Employees who have completed a full course of vaccination are excused from testing and daily health assessment requirements.

What are the additional actions that unvaccinated individuals must take to protect the health of the community?

Unvaccinated employees must continue to engage in:

  • Completion of daily health check on the Redlands app

How do I apply for a medical exemption or for a religious or disability accommodation?

If you believe you need an accommodation regarding this policy, you are responsible for requesting a reasonable accommodation by submitting an exemption/declination form.

Can my supervisor ask me if I am vaccinated?

Yes. Supervisors are responsible for ensuring the health and safety of the employees within their area and the campus community members they meet. Employees who receive an exemption from vaccination may have different guidelines to follow and a supervisor is performing due diligence by asking if you have been vaccinated.

Can my supervisor ask me if I have received an exemption from being vaccinated?

Yes. Your supervisor can ask if you have received an exemption. You do not have to disclose what the exemption was for or why, but you do need to answer the question so the supervisor can provide you with any necessary information and additional protocols that may coincide with an exemption.

Can the University change the terms of my employment by requiring a vaccine?

Yes. Employment in California is at-will and the University can update and establish new working conditions, with some restrictions, to better ensure the health and safety of employees and the workspace. Those restrictions generally are tied to the federal Americans with Disabilities Act (ADA) and Title VII of the Civil Rights Act of 1964. If you have a medical reason or sincerely held religious belief that might prevent you from taking a coronavirus vaccine, please contact Human Resources to engage in the process of finding reasonable accommodations.

Is asking or requiring an employee to show proof of receipt of a COVID-19 vaccination a disability-related inquiry?

No. There are many reasons that may explain why an employee has not been vaccinated, which may or may not be disability-related. Simply requesting proof of receipt of a COVID-19 vaccination is not likely to elicit information about a disability, and, therefore, is not a disability-related inquiry. You are not required to disclose any medical information as part of the proof. Employee vaccination records will be stored in compliance with state and HIPAA guidelines.

How will I know if my co-workers are unvaccinated?

The University will not disclose the vaccine status of individual employees to their coworkers; however, proof of vaccination may be required to engage in certain activities or to attend certain events as indicated.

Does this policy apply to University contractors? Volunteers?

Contractors and their employees who work side-by-side with personnel onsite daily (e.g., Harvest Table, Barnes & Noble, Konica Minolta) will be asked to participate in University policies. Independent contractors, vendors, visitors, volunteers, and guests will be asked to follow the University’s health and safety guidelines associated with their level of interaction on our campuses.

Will employees who refuse the vaccine be terminated or laid off?

Not if they have an approved exemption. However, failure to follow policies related to vaccination status or any violations of the interim COVID-19 polices, may result in disciplinary action up to and including termination. This applies to student employees as well.

What are facial covering and other expectations for vaccinated and unvaccinated employees?

Beginning March 21, the University made the following changes to the indoor face covering policy. The following apply universally, regardless of vaccination/booster status:

  • Masking is optional for social events of any size, with or without food, on or off campus. There will be no limit on gathering sizes.
  • Masking is optional for all University campuses and spaces. This includes instructional spaces (see next bullet for exceptions to masking in instructional spaces), offices, libraries, recreational facilities, dining facilities, common spaces, residential communities, and athletic facilities.
  • Masking in instructional spaces (classrooms, labs, performance spaces, etc.) will be at the discretion of each faculty member. Students must comply if asked to wear a mask in an instructional setting. Faculty are encouraged to communicate mask requirements in advance if they intend to require masks in their classes to ensure students come prepared.
  • Masking is required while accessing the Student Health Center and when utilizing University shuttles.
  • Masking is required in meeting spaces when an individual(s) present makes the request of others.
  • Masking may be requiredin other special circumstances or for certain indoor events as needed.
  • Masking is required for individuals when returning to class or work after testing positive for COVID (for 14 days after positive test result).

TELECOMMUTING

What is the status of telecommuting for U of R employees?

Please refer to the Voluntary Remote Work Policy in the HR Portal on MyRedlands.

COMMUNITY SERVICE

I am a U of R employee experiencing financial hardship. Are there resources available for me?

Yes, the Employee Emergency Fund provides financial support for employees whose households face urgent, unanticipated needs. These one-time emergency grants do not need to be paid back.

To submit an application, please complete a short questionnaire, which is also available from the Employee Emergency Fund web page.

Applications will be reviewed by a four-person committee, composed of a representative from the faculty, Finance, Human Resources, and University of Redlands Staff and Administrators Assembly (URSAA). All requests will remain confidential. Awards relating to the current COVID-19 pandemic (and other national states of emergency) are exempt from taxes, while other grants are taxable.

 

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