May 3, 2021
To: Faculty and staff
From: Michelle Rogers, Vice President for Administration
Subject: COVID updates: Back to on-site work, vaccination requirement, updated protocols
As COVID-19 cases continue to fall, the University needs to move ahead with plans for an in-person fall semester. Thank you for all your contributions getting us to this point!
In pursuit of our goals of offering an engaging, personalized education to our students and protecting our community’s health and safety, we are updating several important aspects of our COVID practices and procedures for employees. These revised policies—which reflect input from the University-wide COVID Working Group, COVID Task Force, and President’s Cabinet—relate to on-site work, COVID vaccination, and health and safety protocols.
I will provide an overview during tomorrow’s Town Hall at 10 a.m. (register here to attend in person or join virtually at https://redlands.webex.com/redlands/onstage/g.php?MTID=e7f1185484d38294cb12150e917d297c0).
We have begun a phased reopening of all offices, to be completed by June 1 for most employees but no later than July 1 as the default for everyone. A continued temporary remote work arrangement through September 1 or an earlier date may be granted with approval from the respective Cabinet member. The Cabinet is evaluating a new remote work policy for post-pandemic use for release later this year.
Starting July 1, the University will require a full course of COVID-19 vaccination for all faculty and staff who come onto a U of R campus, with a pathway for exemption for medical, religious, or other reasons. A detailed policy will be released within the next two weeks.
A full course of vaccination is defined as two doses for Pfizer and Moderna vaccines or one dose of the Johnson & Johnson vaccine. For more information or to sign up for a vaccination appointment at the vaccination clinic on the main Redlands campus, visit https://www.redlands.edu/clinic/. Once you are vaccinated, you will need to upload your vaccination card through a secure and confidential portal. Details on the submission process will be forthcoming.
We are currently building a web form to submit requests for exemption; that link will be shared in a subsequent email. Those who meet exemption criteria will continue to be subject to weekly COVID-19 testing requirements and strict health and safety protocols.
Following guidance from the Centers for Disease Control and Prevention, fully vaccinated employees can:
Vaccinated people should continue to:
To read the complete policy document, which also includes updates related to business and personal travel, see Interim COVID-19 Policies for All Employees. Again, we appreciate your flexibility in the face of the evolving circumstances of the pandemic and everything else you do for the University.