Spring 2023 Closing Information


As the semester comes to a close, we want to share some important information regarding the process of checking out of your room. Please review all the information below thoroughly, as many of your questions will be answered.

Not Enrolled in a May Term course

Students who are not enrolled in a May Term course must check-out of their current spring housing assignment by Sunday, April 23rd at 2pm. If you are not approved to stay for May Term or do not have an approved Late Departure, failure to move out by 2:00pm on April 23rd will result in an Improper Check Out Fine of $100 per hour starting at 2:01pm.

The spring semester meal plan will end with brunch on Sunday, April 23th. Brunch hours are from 10:00am to 2:00pm.

Enrolled in a May Term Course

Students who are enrolled in a May Term course are permitted to remain in their current spring housing assignment through the end of May Term. If you are a resident from East, Grove, North, Merriam, and Williams,. you can review your May Term housing assignment on your MyRedlands Housing Portal. The spring semester meal plan will end with brunch on Sunday, April 23rd. All communities will close for the summer on Friday, May 26th at 2pm, so please plan your arrangements accordingly.

  • Athletes with continued competition Student athletes who continue to compete are permitted to remain in University housing but are expected to check-out of their room within 24 hours of their last competition or return to campus after travel. 
  • Travel May Term course Students who will take the travel course that have an on campus component, are permitted to remain in University housing until their departure date that has been approved by Study Away and Residence Life & Housing. All other students taking a travel course will need to complete their check out by April 23rd at 2:00pm.

May Term Housing Assignment

  • Visit the MyRedlands Housing Portal to see your housing assignment by clicking on May Term 2023 under Assignments 
  • Your new space will be cleaned during May Break. 
  • May Term residents will move into their new assignments on April 29th and April 30th from 8:00-11:00am by appointment. Students will pick up their new keys in the Bulldog Room located in Hunsaker. 
  • If you are unable to make it to the above appointment times to pick up your keys please call your new hall’s duty phone from 7:00pm-7:00am. 
  • Residents from East, Grove, North, Merriam, and Williams need to move to their new assignments by 5:00pm on April 30th. Failure to move out by this time will result in an improper check out. 
  • When you pick up the keys to your new May Term room assignment you will be given an express check out envelope and will have until May 1st to return your Spring assignment keys to the Student Affairs Office, located on the second floor of Hunsaker. The Student Affairs Office is open from 8:00am to 5:00pm. Failure to turn in keys by this deadline will result in a room recore at your expense.  

May Term Meal Plan

Your May Term Meal Plan includes 50 meal swipes (total cost per meal = $8.44 each) plus $75 in dining dollars (that are forfeited if not used by the end of the term). May Term Meal Plans will begin with brunch on Sunday, April 30th and the final meal at The Table will be brunch on Friday, May 26th. Retail locations will be open until 2:00pm to accept Meal Exchanges, Dining Dollars, and DCB. Any remaining Dining Dollars will expire on May 26th at 5:00pm. The hours of operation are as follows:

The Table:

Monday- Thursday : Brunch 10:00am-1:30pm / Dinner 5:30pm-7:00pm

Friday: Brunch 10:00am-1:30pm

Saturday & Sunday : Brunch 10:00am-2:00pm

The Den:

Monday- Thursday: 7:30am-10:30am

Friday: 7:30am-10:30am

Saturday & Sunday: n/a


Monday- Thursday: n/a

Friday: 5:00pm-7:00pm

Saturday & Sunday: 5:00pm-7:00pm

For in-season student athletes please be sure to reach out to your coaches regarding your meal plans.

Late Departure

To request a one night extension to your applicable move-out date, please complete the Late Departure Request under Applications and Forms on the MyRedlands Housing Portal. For a cost of $100, charged to your student account, you will be permitted to remain until 2:00pm the following day.

Interested in Summer Housing

The application to apply for Summer Housing is available on the MyRedlands Housing Portal under Applications and Forms. Please be aware housing priority is first provided to students who are employed on campus for the summer through Student Employment. The remaining availability is offered to students on a first come, first serve basis. Learn more about the process and Summer Housing in the application.

Ensure a Proper Check Out: 

  • Please clean your entire space including your bedroom, bathroom(s), and kitchen and living area (if applicable). This includes:  
  • Remove all personal belongings. Double check that your drawers and closet areas empty.  
  • Restore your room to its initial condition at check-in, including furniture set-up.  
  • Take all trash and recycling to the dumpsters. Please put trash inside the dumpsters and do not leave near or around the dumpsters. 
  • Wipe down all surfaces including furniture and walls.  
  • Vacuum and sweep the floor, including under the bed.  
  • Leave your drawers and closet doors open in preparation for your RA inspection. 
  • Remove any adhesive substances from walls and doors. 
  • Remove trash and unwanted items from the room to the dumpster and remember to clean and leave behind the trash can and recycling bins.  

This academic year we will be offering two ways of checking out of your housing assignment, a Regular Check-Out and an Express Check Out.

Regular Check-Out 

  • Contact your RA to schedule a check-out inspection at least 48 hours prior to your move-out date. 
  • Remove all of your belongings and clean your space prior to the inspection.  

During your check-out appointment, your RA will inspect your space, collect your keys and check you out of your assigned space. This appointment is important because it can potentially save you from getting billed for an improper check-out. A secondary inspection will be completed by your Community Coordinator and Facilities Management to assess any fees for trash, cleaning and damages.  

Express Check-Out

Express check-out is for students who do not complete a check-out inspection with their RA. By completing an express check-out, students waive their right to contest any damage charges. 

  • Once you have removed all of your belongings and cleaned your space, utilize the Express Check Out Envelope provided by your RA. 
  • Deposit your keys inside the check-out envelope then seal and sign it. 
  • Turn in your envelope to your Resident Assistant or the front desk of Student Affairs. 
  • Fees for cleaning and/or damage charges will be processed by Facilities Management and Residence Life and Housing after move-out. 

 To avoid hall and closing fines

  • Improper Checkout Fines ($50+) are given to students who do not follow the proper check out guidelines. Make sure to use and leave the End of Year Checklist on your door, including removing all items and trash out of the room by your check out time.  
  • Collective Hall Fines ($???+) are distributed to students in a community when specific people are unable to be identified as responsible for extra cleaning, damage, or replacement of community items. To help your community, clean up your personal belongings from any community spaces, take out trash and unwanted items to the dumpster, and report any damages or vandalism to a Resident Assistant as soon as you learn of the need. 


Should you have any questions, please contact Residence Life and Housing at RLH@redlands.edu.


Residence Life and Housing

University of Redlands