ANNOUNCEMENT OF ADMINISTRATIVE POSITION OPENING
POSITION: Administrative Analyst
POSITION CODE: A6765
DEPARTMENT: Office of the President
APPOINTMENT: Administrative, full-time, 12 months
STARTING SALARY RANGE: Commensurate with experience
INTRODUCTORY PERIOD: 12 months
POSTING DATE: February 14, 2014
APPLICATION DEADLINE: Open until filled
DESCRIPTION: Under varying levels of managerial or executive direction, with varying degrees of latitude for independent initiative, judgments and decisions, manages professional work in the areas of research, writing, travel, Board of trustees support, and event management. Effectively manages and prioritizes tasks in support of the day-to-day operations and communications in the President’s Office.
Duties and responsibilities include but are not limited to:
- Assists with various duties to support the University’s Board of Trustees including, but not limited to: agendas, schedules, and forms; updating the Board Directory and other listings as needed; uploading materials to portals; assisting with meeting plans and preparations; assisting with mailings; coordinating meeting logistics and operational items.
- Researches, analyzes, and interprets complex information from a variety of higher education resources to assist with preparing speeches, talking points, briefings, letters, and presentations. Remains current on issues related to higher education. Uses postsecondary data gathered from reputable sources, including internally, presenting information effectively and accurately in reports, papers, and speeches.
- Develops and proofreads a wide variety of agendas, minutes, reports, letters and memoranda from rough draft or verbal instruction; independently composes correspondence, reports, campus-wide messages, and other documents in support of the President and Chief of Staff.
- Prepares travel binders and detailed travel itineraries, coordinates and arranges conferences, flights, hotels, and ground transportation for the President and First Lady.
- Coordinates events and special projects for the President’s Office in conjunction with the team. Serves as a liaison with various offices for regular activities and events, including: Board meetings, Cabinet retreats, orientation, reunions, Commencement, etc. Coordinates all related logistical details, including but not limited to: accommodations, audiovisual, transportation, facilities, catering, signage, displays, special needs requirements, and printing.
- Executes special assignments at the request of the President and Chief of Staff. Works with key constituencies and external resources, researches and analyzes issues and prepares reports and summaries in support of strategic decision-making.
- Serves as a liaison, in conjunction with the chief of staff, to the Development Office for speeches and event briefings.
- Assists Chief of Staff with department budgets and serves as a back-up for preparing and processing internal reimbursement requests, check requests and other budget documents as necessary.
- Contributes to team effort by accomplishing related duties and special projects as assigned or directed. Maintains department confidentiality of sensitive data, information, activities and decisions; adheres to all safety and housekeeping policies and procedures.
- Answers office phones and handles calls professionally and appropriately (as a back-up to others).
- Greets and assists office visitors as needed; performs other duties as assigned or directed.
MINIMUM QUALIFICATIONS: Bachelor’s Degree in English, communications, higher education, or a related field with a five (5) to eight (8) years of progressive experience in a related position is required or an equivalent combination thereof. Successful candidate will have experience working for a high producer in professional and civic affairs; making independent judgments; proven experience handling highly confidential and sensitive materials and situations. Ability to master a wide range of relationships, tasks, and perspectives required; increasing responsibility working with higher education executives at an academic institution is preferred. Must have exceptional organizational, editorial, research, communication, and analytic skills, with strong attention to concept, message, and detail; demonstrate strong problem-solving skills; be competent in a variety of Windows-based computer programs including MS Word, PowerPoint, SharePoint, and Excel. Must have the ability to evaluate ideas and research and work with discretion and sensitivity. Must be able to work independently, prioritize work, and independently manage multiple and competing priorities while meeting deadlines; and must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and constituencies, with a strong commitment to liberal arts education and adult education. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call (909) 748-8040.
TO APPLY: Submit cover letter, resume, salary history, and the names, addresses and telephone numbers of three (3) professional references to firstname.lastname@example.org or mail to: Human Resources, University of Redlands, PO Box 3080, Redlands CA 92373-0999.
FOR MORE INFORMATION, CONTACT HUMAN RESOURCES AT 909/748-8883 or www.redlands.edu/jobs.asp
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY
AN EQUAL OPPORTUNITY EMPLOYER