Chief of Staff to the President, Liaison to the Board of Trustees
ANNOUNCEMENT OF ADMINISTRATIVE POSITION OPENING
POSITION: Chief of Staff to the President, Liaison to the Board of Trustees
POSITION CODE: A6716
DEPARTMENT: Office of the President
APPOINTMENT: Administrative, full-time, 12 months
STARTING SALARY RANGE: Commensurate with experience
INTRODUCTORY PERIOD: 12 months
POSTING DATE: March 15, 2013
APPLICATION DEADLINE: Open until filled
DESCRIPTION: The Chief of Staff to the President and Liaison to the Board of Trustees provides specialized services and support to the President and Board of Trustees. The Chief of Staff acts as a liaison among the President, Board of Trustees, Executive Staff, the President’s Cabinet, academic units, and other similar groups. This position performs special assignments and conducts special administrative tasks and research studies for the President on a wide range of subjects related to the overall management and operation of the University. This position is responsible for the direction and executive oversight of the Executive Secretary and Administrative Assistant, daily office operations, office budgets, and all of the activities and services provided by the Office of the President.
As the principal aide to the President, handles a wide range of matters of institutional importance on behalf of the President, and oversees all operations of the Office of the President, to include management of staff, budgets, administration, policies, and procedures. Provides coordination and oversight in the development of defined core initiatives for the Office of the President. Serves as the President's primary strategic liaison with University and community constituencies, and in so doing sets the tone for communications emanating from the President’s Office. Performs work under the general direction of the President.
Duties and responsibilities include but are not limited to:
- Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the University’s goals and objectives; oversees recruitment, training, supervision, and evaluation of office staff. Provides clear direction and oversight of all office activities.
- Provides supervision, training, instruction; coordinates and prioritizes workload; manages conflict and takes corrective action when necessary; recommends discipline and makes hiring decisions for the Office of the President’s support staff to include student employees if applicable.
- Provides exceptional leadership and effective management in all areas.
- Serves as the key staff to the President’s Cabinet of the University and coordinates meetings for that group.
- Builds and coordinates with the President and the President’s Cabinet the contents of agendas for each meeting.
- Participates in major University policy and administrative decisions through weekly meetings and special sessions including multiple-day retreats of the President with senior administration.
- Participates in strategic planning for the University; assists President and Cabinet with process for regularly reviewing, identifying, and prioritizing strategic initiatives; manages revisions of the Planning Document.
- Works with the President and senior leadership on best ways to position the institution with civic and business leadership, alumni, and regional elected representatives on issues that have a direct, strategic impact on the University’s core initiatives.
- Participates with the President and other senior officers in policy development and problem resolution.
- Serves as the chief aide and liaison to the University Board of Trustees on matters not directly handled by the President; handles program support activities and matters of institutional significance for the Board on behalf of, and in concert with, the President.
- Builds and coordinates with the President, Board chair, and the President’s Cabinet contents of agendas for each Board of Trustees meeting or retreat and Board of Trustees Executive Committee meeting.
- Records minutes and maintains records of all actions from Board of Trustees meetings, Executive Committee meetings, and special sessions.
- Works with offices of University Relations and Chief Operating Officer to interpret and apply the University’s Bylaws as they pertain to the operations of the Board.
- Organizes, carries out, and follows up with the annual trustee retreat, including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants.
- Attends all board meetings and retreats.
- Plans, organizes, supervises, and carries out events of the Board of Trustees and President’s Cabinet, including but not limited to: budget planning, communications, catering, equipment rental, and management of overall event execution. Works in collaboration with presidential events coordinator in the Office of University Relations to help facilitate presidential events as needed.
- Manages internal and external communications; works closely with University senior administrators and a wide range of key internal and external constituencies.
- Review correspondence and draft responses for the President as appropriate, or forwards to the appropriate person for response and/or reply.
- Ensures information flow to and from the President’s Office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
- Serves as the point of contact for other offices seeking assistance with correspondence or other communications, including those in support of development activities.
- Act as the President’s representative and ambassador to internal and external constituents as directed by the President.
- Serves as steward of highly confidential information and acts as a trustworthy liaison between the President and internal and external stakeholders on key matters.
- Represents the President and the President’s Office as appropriate on certain University committees.
- Assists in the coordination of University-wide projects that cross boundaries between different Vice Presidents.
- Acts as a conduit for communicating the vision and implementation of the President’s mission.
- Conducts research and prepares analytical reports or assists the President in developing reports, presentations, speeches, publications, and educational materials.
- Oversees special projects for the President in support of institutional priorities.
- Performs ad-hoc analysis and decision support.
- Prepares briefings for the President’s meetings in a timely manner.
- Performs other duties as assigned or directed.
MINIMUM QUALIFICATIONS: Master’s Degree in business, higher education, or a related field; PhD or completion of doctoral work preferred; with a minimum of seven (7) years of experience required or an equivalent combination thereof. Successful candidate will have experience working for a high producer in professional and civic affairs; making independent judgments; ability to coordinate office detail in conjunction with policy; proven experience handling highly confidential and sensitive materials and situations. Ability to master a wide range of relationships, tasks, and perspectives required; increasing responsibility working with higher education executives at an academic institution is preferred. Must have exceptional organizational and analytical skill; demonstrate strong problem-solving skills; be competent in a variety of Windows-based computer programs including MS Word and Excel. Must be able to work independently, prioritize work, and independently manage multiple and competing priorities while meeting deadlines; and must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and constituencies. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call (909) 748-8040.
TO APPLY: Submit cover letter, resume, salary history, and the names, addresses and telephone numbers of three professional references to:
University of Redlands
1200 E. Colton Avenue
Redlands, CA 92373
FOR MORE INFORMATION, CONTACT HUMAN RESOURCES AT (909) 748-8883 or www.redlands.edu
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY
AN EQUAL OPPORTUNITY EMPLOYER