Offices & Directories

Administrative Assistant II

ANNOUNCEMENT OF STAFF POSITION OPENING

POSITION: Administrative Assistant II
POSITION CODE: S6846
DEPARTMENT: Student Life
MONTHS/HOURS: 12 months/40 Hours
STARTING SALARY RANGE: $14.04– $15.80 per hour
GRADE: "6"
AVAILABLE: Immediately
INTRODUCTORY PERIOD: Six Months
POSTING DATE: February 3, 2012
APPLICATION DEADLINE: February 17, 2012; Deadline Extended to February 24, 2012

DESCRIPTION: Under general supervision, serves as the confidential assistant to the Associate Dean and Director of Student Conduct, providing administrative, clerical, and logistical support.

  • Schedules all calendar appointments, coordinates meetings and room reservations, as requested by the Associate Dean and Director of Student Conduct.
  • Acts as primary greeter and initial contact for walk-in traffic and phone calls that come into the Student Life Office; most often being inquiries from student and/or parents, as well as off campus individuals.
  • Finds and follows-up with scheduling reluctant students.
  • Enters information into the Datatel system modules utilized by the Office of Student Life.
  • Coordinates and manages the work schedules and job assignment for student workers in Student Life.
  • Prepares check requests, cash receipt summaries, and other business forms as requested/needed.
  • Processes replacement ID cards for students as requested.
  • Maintains department confidence and safeguards operations by keeping information confidential. Contributes to team effort by accomplishing related duties as needed.
  • Adheres to all safety and housekeeping policies and procedures.
  • Performs other duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS: Position requires a high school diploma or GED and two (2) to three (3) years of additional coursework in related fields such as business, secretarial, computer software/word processing and spreadsheet programs plus three (3) to five (5) years of related experience in a similar position or an equivalent combination thereof. Successful candidate will possess a strong working knowledge of Microsoft Word, Excel, Publisher, and Outlook; ability to work independently while simultaneously exercising positive judgment and decision-making skills to address various issues that arise during the course of the day; must be able to work in a confidential manner and have excellent communication and strong organizational and interpersonal skills; possess a high degree of motivation, drive and proven ability to multi-task. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call 909/748-8040.

TO APPLY: Submit a University of Redlands Staff application form http://redlandsapps.redlands.edu/hr/staff_app.cfm.
Applications received after the deadline specified on the job announcement will not be considered.

FOR MORE INFORMATION, CALL OUR JOBLINE AT 909/748-8883 OR VISIT http://www.redlands.edu/offices-directories/human-resources/jobs.aspx

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY

AN EQUAL OPPORTUNITY EMPLOYER

There are more than 1,700 trees on the University of Redlands campus.
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In April 2010, it was designated a Tree Campus USA by the Arbor Day Foundation. Redlands is among just three other colleges or universities in California to receive this designation.

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