DEPARTMENT:   Philosophy, Creative Writing, Asian Studies and Human-Animal Studies

MONTHS/HOURS:   10 months/ 40 hours

STARTING SALARY RANGE:   $16.83 per hour

GRADE:   “6”

AVAILABLE:   ASAP

INTRODUCTORY PERIOD:   6 months

POSTING DATE:   August 11, 2017

APPLICATION DEADLINE:   August 18, 2017 2:00 p.m.

DESCRIPTION:   Under general supervision, provides administrative, clerical and logistics support to the Philosophy and Creative Writing departments, Asian Studies and Human-Animal programs.  Serves as confidential assistant and functions as the key support staff person in coordination and implementation of the departments’ administrative/office operations.

Duties and responsibilities include, but are not limited to:

•Assists in the administration of Philosophy and Creative Writing departments, Asian Studies and Human-Animal programs, including coordination with other academic departments and programs, campus programs, student groups, and offices within the University. 

•Collaborates and communicates frequently with Department Chairs and Program Directors.

•Provides timely leadership and knowledge in the organization of campus events and programs in Philosophy, Creative Writing, Asian Studies and Human-Animal Studies, including logistical support requiring scheduling, preparation of materials, etc. for multi-day faculty workshop.

•Manages budgets for Philosophy, Creative Writing, Asian Studies and Human-Animal Studies while maintaining updated spreadsheets of encumbered and available funds for reporting.

•Maintains ongoing communication and collaboration with lead faculty, student workers and on and off campus vendors to meet strict deadlines for Visiting Writing visits and publication of the Redlands Review for Creative Writing Department.  

•Assists faculty with departmental self-studies data collection, organization and archiving electronic files.  

•Provides clerical support for the office such as preparing and copying course materials, filing, maintaining records; sorting and distributing mail. Assists with budget management, processes check requests and reimbursement requests for expenses related to faculty activities and travel and to departmental and programmatic guests.  

•Provides information in person, via email and over the telephone to visitors, administration, faculty, students, and parents.

•Prepares materials including spreadsheets related to program management, course schedules, classrooms use.

•Maintains program websites. 

•Maintains department confidence and safe guards operations by keeping information confidential; adheres to all safety and housekeeping policies and procedures. Contributes to team effort by accomplishing related duties as needed.

•Coordinates activities, instructs reviews and assigns work, and completes performance evaluation of student workers.

•Performs other duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS:   Position requires a high school diploma or equivalent with two (2) to three (3) years of additional coursework in related fields such as business, secretarial, computer software/word processing and spreadsheet programs plus three (3) to five (5) years of related experience in a similar position or an equivalent combination thereof.  Considerable knowledge of secretarial procedures, Microsoft Excel, word processing, basic math skills and knowledge of recordkeeping required.  Must have exceptional communication, organizational and customer service skills. Ability to interact effectively with on and off-campus contacts and handle multiple tasks with tight deadlines. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.  In compliance with the Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call 909/748-8040.

TO APPLY:   Submit a University of Redlands Staff application form https://myredlandsapps.redlands.edu/HRStaffEmployment/. Applications received after the deadline specified on the job announcement will not be considered.

FOR MORE INFORMATION, CALL 909/748-8040 OR VISIT http://www.redlands.edu/human-resources/employment/

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN 

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPY

EQUAL OPPORTUNITY EMPLOYER